October 3 Board of Education Meeting Agenda

Minutes

Monday, October 3, 2022

  • 6:30 PM – To entertain a motion to go into executive session
  • 7:00 PM – Regular Meeting of the Board of Education

A Regular Meeting of the Board of Education of the Scotia-Glenville School District will be held in the Cafeteria of the Middle School at 6:30 p.m. on Monday, October 3, 2022, where the Board will entertain a motion to go into Executive Session. After the Executive session, the Board will return for an Open Session at approximately 7:00 p.m.

Following the Board meeting, the Board may adjourn to Executive Session in order to discuss matters relating to personnel and/or negotiations.

Middle School Cafeteria

Scotia-Glenville Mission Statement

The Scotia-Glenville Central School District is committed to providing an environment which allows students to realize their full potential and thus prepares them for life in an ever-changing world. In the tradition of excellence, Board of Education, administration, staff, parents, business and community members will continue to ensure that our educational system fulfills the needs of our students.

AGENDA

      1. Roll Call: Bucciferro, Carbone, Frederick, Massaro, Orr, H. Talbot, K. Talbot

     

      1. Pledge of Allegiance

     

      1. Hearing/Privilege of the Floor
        In accordance with Policy #1230, privilege of the floor will be extended at this time to any person in attendance. The time allowed, protocol and procedures are outlined in the “Welcome to a Meeting of the Board of Education” brochure.

     

      1. Superintendent’s Comments – (Susan Swartz, Superintendent of Schools)

     

      1. Reports/Updates: CAPSBA/Legislative Liaison/PTA Council/Audit Committee/Board of Education Policy Committee/Board of Education Goals/Budget

     

      1. Accept Auditor’s Report for 2021-2022 Financial Report, Single Audit Supplementary Financial Report, and the Extra Classroom Activity Fund Financial Report submitted by West and Company, CPAs
        Superintendent’s Recommendation:

        That the Board of Education accept the 2021-2022 Financial Report, Single Audit Supplementary Financial Report, and the Extra Classroom Activity Fund Financial Report, as submitted by West and Company, CPAs, and reviewed by Amy Pedrick, as well as the attached corrective actions, as submitted.

     

      1. Discuss NYSSBA Resolutions/Select Voting Delegate and Alternate for the 2022 NYSSBA Annual Business Meeting of the New York State School Boards Association (NYSSBA) Convention, October 27 – October 29, 2022, as submitted.

     

      1. Communications
        Superintendent’s Recommendation:

        That the Board of Education accept the verbal resignation of Danielle Seburn, Teacher Aide (Senior High School), effective c.o.b. September 17, 2022, with appreciation to her service.

     

      1. Report of Superintendent
        Staffing 

        Superintendent’s Recommendation:

        That the Board of Education approve the appointment of Jihan Saidam as PPS Teacher Aide (Senior High School), in accordance with Civil Service Rules and Regulations, effective October 11, 2022, with 2022-2023 salary to be at the rate of $13.20/hour, 6.75 hours/day, 33.75 hours per week.

        Superintendent’s Recommendation:

        That the Board of Education approve the corrected location of Taylor Spiegel Allen as PPS Teacher Aide from the Senior High School to Lincoln Elementary, with no change in hours or rate.

        Superintendent’s Recommendation:

        That the Board of Education approve the revised list of assignments and salaries for Teaching Aides and School Monitors for the 2022-2023 school year, as submitted.

        Superintendent’s Recommendation:

        That the Board of Education approve the following Senior High School supplemental appointments for collateral duties for the 2022-2023 school year:

        Sophomore Class Advisor
        Jeanne Wiegert Stipend – $734.27

        Pride Club
        Pat Zeman & Jessica Balch – No Stipend

        Superintendent’s Recommendation:

        That the Board of Education approve Louis Powell as a Senior High School Intramural Coach for the 2022-2023 school year, at the contractual rate.

        Superintendent’s Recommendation:

        That the Board of Education approve the verbal request from Timothy DiCaprio, Cleaner (Senior High School) for an unpaid leave of absences from September 29, 2022 through September 30, 2022.

        Superintendent’s Recommendation:

        That the Board of Education approve Noelle Natalie as a Substitute Teacher Aide, in accordance with Civil Service Rules and Regulations.

     

      1. Routine Business
        a. Placements of Children with Disabilitiesb. Minutes:
        Regular Meeting 08/22/2022Regular Meeting 09/12/2022c. Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions:Payroll Warrants
        #19 – 9/23/22 – $1,246,092.22Check Warrants
        A-18 – 9/23/22 – $ 738,855.03d. Bid

        Superintendent’s Recommendation:

        That the Board of Education approve the bid for Pupil Transportation to Amazing Grace Transportation, in accordance with specifications and their low bid, as submitted.

     

      1. Other Business
        a. Minutes for Health & Safety Committee Meeting

     

    1. Hearing/Privilege of the Floor
      In accordance with Policy #1230, privilege of the floor will be extended at this time to any person in attendance. The time allowed, protocol and procedures are outlined in the “Welcome to a Meeting of the Board of Education” brochure.


The Board may adjourn to Executive Session in order to discuss matters relating to personnel and/or
negotiations.

Minutes

Regular Meeting Minutes

A Regular Meeting of the Board of Education of the Scotia-Glenville Central School District was held in the Cafeteria of the Middle School, in said district on October 3, 2022.

President Talbot called the meeting to order at 6:33 p.m.

Present: Carbone, Frederick, H. Talbot, K. Talbot, Superintendent Swartz

Absent: Bucciferro, Massaro, Orr

MOVED by Frederick, SECONDED by K. Talbot that the Board of Education adjourn to Executive Session in order to discuss a personnel matter.

ROLL CALL
AYES: 4
NOES: 0
MOTION CARRIED

Ms. Orr arrived at 6:55 p.m.

The Board adjourned to Executive Session and returned to Open Session at 7:06 p.m.

Assistant Superintendent for Curriculum and Instruction Swain, Business Manager Giaquinto and District Clerk DeLong were all present for the Open Session

PLEDGE OF ALLEGIANCE

 

HEARING/PRIVILEGE OF THE FLOOR

None

SUPERINTENDENT’S COMMENTS (SUSAN M. SWARTZ, SUPERINTENDENT OF SCHOOLS)

Superintendent Swartz introduced Sarah Adkins, MS Special Education Teacher, who had letters from her students to present to the Board. She also reminded everyone that the Hall of Fame Induction will be this upcoming weekend.

REPORTS/UPDATES: CAPSBA/LEGISLATIVE LIAISON/PTA COUNCIL/AUDIT COMMITTEE/BOARD OF EDUCATION POLICY COMMITTEE/BOARD OF EDUCATION GOALS/BUDGET

  • CAPSBA- no report
  • Legislative Liaison- resolutions will be discussed at tonight’s meeting
  • PTA- the last meeting focused on fundraising
  • Audit Committee- Auditor’s report is being presented this evening, they will meet again on November 7th
  • Policy Committee- the committee is through the 2000’s and 3000’s and will continue working on the next series of policies
  • Board Goals- communication has been updated via Instagram, Superintendent Swartz will invite Julia Lilkendey to an upcoming board meeting
  • Budget Update- there will be capital project update at the next board meeting
  • Amy Pedrick of West and Company, CPAs, gave a brief overview of the auditor’s report to the Board.
    This report was presented to the audit committee at an earlier date.

ACCEPT AUDITOR’S REPORT FOR 2021-2022 FINANCIAL REPORT, SINGLE AUDIT SUPPLEMENTARY FINANCIAL REPORT, AND THE EXTRA CLASSROOM ACTIVITY FUND FINANCIAL REPORT SUBMITTED BY WEST AND COMPANY, CPAS

MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education accept the 2021-2022 Financial Report, Single Audit Supplementary Financial Report, and the Extra Classroom Activity Fund Financial Report, as submitted by West and Company, CPAs, and reviewed by Amy Pedrick, as well as the attached corrective actions, as submitted. (This report is contained as Appendix A to these minutes).

ROLL CALL
AYES: 5
NOES: 0
MOTION CARRIED

DISCUSS NYSSBA RESOLUTIONS/SELECT VOTING DELEGATE AND ALTERNATE FOR THE 2022 NYSSBA ANNUAL BUSINESS MEETING OF THE NEW YORK STATE SCHOOL BOARDS ASSOCIATION (NYSSBA) CONVENTION, OCTOBER 27 – OCTOBER 29, 2022, AS SUBMITTED.

The Board discussed the few resolutions where they did not have a majority vote.

MOVED by K. Talbot, SECONDED by Orr, that Rick Frederick be appointed as the voting delegate for this year’s convention.

ROLL CALL
AYES: 5
NOES: 0
MOTION CARRIED

MOVED by Frederick SECONDED by Carbone, that Kim Talbot be appointed as the alternate voting Delegate for this year’s convention.

ROLL CALL
AYES: 5
NOES: 0
MOTION CARRIED

MOVED by Carbone, SECONDED by K. Talbot, that the Board of Education accept/approve the following items, with a change to the minutes from the September 12th meeting:

COMMUNICATIONS

a. Accept the verbal resignation of Danielle Seburn, Teacher Aide (Senior High School), effective c.o.b. September 17, 2022, with appreciation to her service.

REPORT OF SUPERINTENDENT

a. Staffing

1) Approve the appointment of Jihan Saidam as PPS Teacher Aide (Senior High School), in accordance with Civil Service Rules and Regulations, effective October 11, 2022, with 2022-2023 salary to be at the rate of $13.20/hour, 6.75 hours/day, 33.75 hours per week.

2) Approve the corrected location of Taylor Spiegel Allen as PPS Teacher Aide from the Senior High School to Lincoln Elementary, with no change in hours or rate.

3) Approve the revised list of assignments and salaries for Teaching Aides and School Monitors for the 2022-2023 school year, as submitted. (These lists are contained as Appendix B to these minutes).

4) Approve the following Senior High School supplemental appointments for collateral duties for the 2022-2023 school year:

  • Sophomore Class Advisor: Jeanne Wiegert – Stipend – $734.27
  • Pride Club: Pat Zeman & Jessica Balch – No Stipend

5) Approve Louis Powell as a Senior High School Intramural Coach for the 2022-2023 school year, at the contractual rate.

6) Approve the verbal request from Timothy DiCaprio, Cleaner (Senior High School) for an unpaid leave of absences from September 29, 2022 through September 30, 2022.

7) Approve Noelle Natalie as a Substitute Teacher Aide, in accordance with Civil Service Rules and Regulations.

ROUTINE BUSINESS

a. Placements of Children with Disabilities

Accept the Placement of Children with Disabilities as recommended by the Committee on Special Education and the Committee on Pre-school Special Education in their reports dated October 4, 2022.

b. Minutes:

Regular Meeting 08/22/2022
Regular Meeting 09/12/2022

ROLL CALL
AYES: 5
NOES: 0
MOTION CARRIED

c. Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions:
Payroll Warrants

#19 — 9/23/22 — $1,246,092.22

Check Warrants

A-18  — 9/23/22 — $ 738,855.03

President Talbot noted receipt of the Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions. (These reports are contained as Appendix C to these minutes).

d. Bid

1. MOVED by Frederick, SECONDED by K. Talbot that the Board of Education approve the bid for Pupil Transportation to Amazing Grace Transportation, in accordance with specifications and their low bid, as submitted. (This bid is contained as Appendix D to these minutes).

ROLL CALL
AYES: 5
NOES: 0
MOTION CARRIED

OTHER BUSINESS

a. Minutes for Health & Safety Committee Meeting

Superintendent Swartz reported that the new order of chromebooks have been delivered and the new laptop for streaming has arrived. The District hopes to have it up and running in November. She also reported that the District will be advertising the fact that there are two entrances for home football games, which will hopefully lessen the wait time for entry.

HEARING/PRIVILEGE OF THE FLOOR

None

MOVED by K. Talbot, SECONDED by Carbone, that the meeting be adjourned.

ROLL CALL
AYES: 5
NOES: 0
MOTION CARRIED

The meeting adjourned at 7:53 p.m.

____________________

Bobbie DeLong, District Clerk