Scotia-Glenville Central School District
Monday, May 22, 2023
- 5:45 PM – Audit Committee meeting
- 6:30 PM – Entertain a motion to go into executive session
- 7:00 PM – Regular meeting – Middle School Cafeteria
Scotia-Glenville Mission Statement
The Scotia-Glenville Central School District is committed to providing an environment which allows students to realize their full potential and thus prepares them for life in an ever-changing world. In the tradition of excellence, Board of Education, administration, staff, parents, business and community members will continue to ensure that our educational system fulfills the needs of our students.
AGENDA
1. Roll Call: Bucciferro, Carbone, Frederick, Massaro, Orr, H. Talbot, K. Talbot
2. Pledge of Allegiance
3. Hearing/Privilege of the Floor
In accordance with Policy #1230, privilege of the floor will be extended at this time to any person in attendance. The time allowed, protocol and procedures are outlined in the “Welcome to a Meeting of the Board of Education” brochure.
4. Superintendent’s Comments (Susan M. Swartz, Superintendent of Schools)
5. Report of Inspectors of Budget Vote and Election
Superintendent’s Recommendation: That the Board of Education accept the report of the Inspectors of the Election certifying the results of the budget vote held on May 16, 2023, as follows:
- Resolution to approve the 2023-2024 Budget in the amount of $62,959,582.
Yes: 823; No: 223: Total: 1,046 - Resolution to approve the School Bus Purchase Proposition to purchase three school buses, in the amount of $415,000.
Yes: 836; No: 210; Total: 1046 - Board of Election candidates:
- Karnjit Singh, 678 votes
- Kimberly Boucher Furnish, 695 votes
- Pamela Carbone, 629 votes
- Richard Frederick, 614 votes
6. Accept Third Fiscal Projection for 2022-2023
Superintendent’s Recommendation: That the Board of Education accept the Third Fiscal Projection for 2022-203 with the supporting Revenue and Budget Status Reports and Summary Variance Analysis and Fund Balance Projection, as submitted.
7. Accept 2022-2023 Risk Assessment – Corrective Action Plan
Superintendent’s Recommendation: That the Board of Education accept the 2022-2023 Annual Risk Assessment Corrective Action Plan from Questar III, as submitted.
8. Accept 2022-2023 Medicaid Audit – Corrective Action Plan
Superintendent’s Recommendation: That the Board of Education accept the 2022-2023 Medicaid Audit Corrective Action Plan from Questar III, as submitted.
9. Resolution: Increasing Debt Services Reserve Fund
Superintendent’s Recommendation: That the Board of Education approve the Resolution, dated May 19, 2023, regarding the decrease in undesignated fund balance (A909) by $2,571.82 and increase the Debt Service Reserve Fund (A884) by $2,571.82, as submitted.
10. Resolution: Accept and Appropriate Gift and Donation from Girl Scout Troop #2244 of Scotia
Superintendent’s Recommendation: That the Board of Education approve the Resolution, dated May 19, 2023, regarding accepting and appropriating the Gift and Donation from Girl Scout Troop #2244 of Scotia in the amount of $4,500, intended specifically to purchase materials and supplies to construct a GAGA pit at Sacandaga Elementary School, as submitted.
11. Resolution: Accept attached Donation List for various High School Award Scholarships
Superintendent’s Recommendation: That the Board of Education accept the Resolution, dated May 18, 2023, regarding accepting and appropriating the Gifts and Donations listed on the attached be applied to various Senior High School Scholarship Awards, as submitted.
12. Approve Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville School Employees Local 766 and Council 66 of The American Federation of State, County and Municipal Employees, AFL-CIO
Superintendent’s Recommendation: That the Board of Education approve the Memorandum of Agreement, dated May 4, 2023, between Scotia-Glenville Central School District and Scotia-Glenville School Employees Local 766 and Councill 66 of AFL-CIO, for the period of July 1, 2023 through June 30, 2027, as submitted.
13. Approve Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville Teachers’ Association
Superintendent’s Recommendation: That the Board of Education approve the Memorandum of Agreement between Scotia-Glenville Central School District and Scotia-Glenville Teacher’s Association regarding a stipend of $1,000 for Tracy Clark, a member of the SGTA, for the period of September 1, 2022 through June 30, 2023, in recognition of duties assumed for providing Medicaid supervision, as submitted.
14. Approve the 2023-2024 Agreement By and Between Scotia-Glenville Central School District and OrthoNY for Athletic Training Services
Superintendent’s Recommendation: That the Board of Education approve the Agreement between Scotia-Glenville Central School District and OrthoNY for Athletic Training Services for the 2023-2024 school year, as submitted.
15. Approve Questar III 2023-2024 Inter-municipal Agreement for Internal Auditing Services
Superintendent’s Recommendation: That the Board of Education approve the 2023- 2024 Inter-municipal Agreement with Questar III for Internal Auditing Services, as submitted.
16. Communications
- Superintendent’s Recommendation: That the Board of Education approve the request for an unpaid leave of absence for Kara Amann, First Grade Teacher (Glendaal Elementary), effective November 2, 2022 through June 30, 2023.
- Superintendent’s Recommendation: That the Board of Education approve the request for an unpaid leave of absence for Tracy Ehlinger, First Grade Teacher (Glen-Worden Elementary), effective November 10, 2022 through June 30, 2023.
- Superintendent’s Recommendation: That the Board of Education approve the request for an unpaid leave of absence for Cynthia Nicchi, LOTE Teacher (Middle School), effective December 15, 2022 through June 30, 2023.
- Superintendent’s Recommendation: That the Board of Education approve the request for an unpaid leave of absence for Kerry Smith, English Teacher (Senior High School), effective April 29, 2023 through June 2, 2023.
- Superintendent’s Recommendation: That the Board of Education accept the request for an unpaid leave of absence of Kathleen Stephenson, Reading Teacher (Glendaal Elementary), effective afternoon of May 1, 2023 through May 5, 2023.
- Superintendent’s Recommendation: That the Board of Education accept the request for an unpaid leave of absence of John Jack Martin, Bus Driver (Transportation), effective June 1, 2023 through June 5, 2023, as submitted.
- Superintendent’s Recommendation: That the Board of Education approve the request for an unpaid leave of absence for Jillian Pigliavento, Kindergarten Teacher (Glendaal Elementary), effective June 16, 2023 through June 23, 2023.
- Superintendent’s Recommendation: That the Board of Education accept the letter of resignation for retirement purposes of Leslie O’Keefe, Teaching Assistant (Senior High School), effective c.o.b. June 30, 2023, with appreciation for her service to the district, as submitted.
- Superintendent’s Recommendation: That the Board of Education accept the request for an unpaid leave of absence of Kara Amann, First Grade Teacher (Glendaal Elementary), effective September 1, 2023 through June 30, 2024, as submitted.
17. Report of Superintendent
Staffing
- Superintendent’s Recommendation: That the Board of Education approve the probationary appointment of Kathryn Pellett as Business Teacher (Senior High School), effective September 1, 2023 through August 31, 2027, with the 2023- 2024 salary to be at the annual rate of $58,027.00 (Step 8 +M + Credits). Ms. Pellett holds certification in Business and Marketing Education.
- Superintendent’s Recommendation: That the Board of Education approve the retro-active appointment of Andrew Morin as Special Education Substitute Teacher (Lincoln Elementary), effective May 3, 2023, with salary to be at the rate of $115.00 daily (first 10 days) and the rate of $123.00 (day 11-20), and then be appointed on the 21st day through June 23, 2023, with 2022-2023 salary to be at the rate of $45,068 (Step 1) for days worked.
- Superintendent’s Recommendation: That the Board of Education approve additional evaluation hours for Dana Cacchione as School Psychologist (Middle School), during the remainder of the 2022-2023 school year, capped at $3000.00 ($500 per re-evaluation, $1,000 per initial evaluation).
- Superintendent’s Recommendation: That the Board of Education approve the permanent appointment of Amanda Inman, Typist (Sacandaga Elementary), effective May 4, 2023 with no change in 2022-2023 salary.
- Superintendent’s Recommendation: That the Board of Education approve the 2023 Learning Leaps Summer School Staff List, as submitted.
- Superintendent’s Recommendation: That the Board of Education approve a stipend of $50.00 in addition to the College Board’s payment to the individuals on the attached list for SAT exam involvement administered on May 6, 2023, as submitted.
- Superintendent’s Recommendation: That the Board of Education approve a tutor rate stipend for the following individuals for their involvement in ordering, receiving, proctoring, and packaging the Advanced Placement Exams: Mary Schmidt – $42.00 (1.5 hours); Gary Barden – $238.00 (8.5 hours)
- Superintendent’s Recommendation: That the Board of Education approve the change in hours for the following Transportation Department employees, with no change in hourly rate, effective May 22, 2023:
Martin Bailey from 5.25 hours/day to 7.00 hours/day
Gretchen Bonk from 4.35 hours/day to 5.50 hours/day
Theodore Cayer from 5.00 hours/day to 7.25 hours/day
Brian Freihofer from 5.75 hours/day to 6.25 hours/day
Jennessa Freihofer from 5.25 hours/day to 6.50 hours/day
Mike Grassia from 3.00 hours/day to 4.00 hours/day
Matt Dolen (temp) from 6.00 hours/day to 5.00 hours/day - Superintendent’s Recommendation: That the Board of Education approve the change of resignation date of Karen Swain from June 23, 2023 to June 30, 2023.
- Superintendent’s Recommendation: That the Board of Education approve the attached list of additional substitutes for the 2022-2023 school year, as submitted.
18. Routine Business
- Placement of Children with Disabilities
- Budget Transfers – April 2023
- Bid:
Superintendent’s Recommendation: That the Board of Education award the bid for Pupil Transportation for Sporting Events, Field Trips and Other Misc. Transportation needs for the 2023-2024 School Year to Durham School Services, in accordance with bid specifications and their low bid, as submitted.
19. Other Business
20. Hearing/Privilege of the Floor
In accordance with Policy #1230, privilege of the floor will be extended at this time to any person in attendance. The time allowed, protocol and procedures are outlined in the “Welcome to a Meeting of the Board of Education” brochure.
The Board may adjourn to Executive Session in order to discuss matters relating to personnel and/or negotiations.
OTHER INFORMATION AND ENCLOSURES
Audit Committee Meeting Minutes
2022/2023 Annual Risk Assessment
Minutes
A Regular Meeting of the Board of Education of the Scotia-Glenville Central School District was held in the Cafeteria of the Middle School, in said district on May 22, 2023
President Talbot called the meeting to order at 6:33 p.m.
Present: Carbone, Frederick, Orr, H. Talbot, K. Talbot, Superintendent Swartz, Assistant Superintendent for Curriculum and Instruction Swain, Business Manager Giaquinto
Absent: Bucciferro, Massaro
MOVED by Carbone, SECONDED by Frederick, that the Board of Education adjourn to Executive Session in order to discuss matters relating to personnel.
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
The Board adjourned to Executive Session at 6:33 p.m. and returned to Open Session at 7:05 p.m.
District Clerk DeLong was present during the Open Session.
Pledge of Allegiance
Hearing/Privilege of the Floor
Rachel Burchard spoke to the Board regarding bullying issues within the schools.
Superintendent’s Comments (Susan M. Swartz, Superintendent of Schools)
Superintendent Swartz turned the floor over to Assistant Superintendent Swain for her presentation.
Presentation – Math Text Selection Elementary (Karen Swain, Assistant Superintendent for Curriculum and Instruction)
Assistant Superintendent Swain and Julia Pyzik, GW Kindergarten teacher, reported to the Board on the Eureka 2.0 math curriculum, explaining the process that was used to select this curriculum over others that were looked into and piloted. They explained the benefits of this curriculum and how it would be implemented in regard to staff development.
Adopt Math Text Selection Elementary
MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education adopt Math Text Selection for use in our elementary schools.
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Report of Inspectors of Budget Vote and Election
MOVED by K. Talbot, SECONDED by Orr, that the Board of Education accept the report of the
Inspectors of the Election certifying the results of the budget vote held on May 16, 2023, as follows:
- Resolution to approve the 2023-2024 Budget in the amount of $62,959,582:
Yes: 823 No: 223 Total: 1046 - Resolution to approve the School Bus Purchase Proposition to purchase three school buses, in the amount of $415,000:
Yes: 836 No: 210 Total: 1046 - Board of Election Candidates:
Karnjit Singh 678 votes
Kimberly Boucher Furnish 695 votes
Pamela Carbone 629 votes
Richard Frederick 614 votes
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Accept Third Fiscal Projection for 2022-2023
MOVED by K. Talbot, SECONDED by Frederick, that the Board of Education accept the Third Fiscal Projection for 2022-203 with the supporting Revenue and Budget Status Reports and Summary Variance Analysis and Fund Balance Projection, as submitted. (This report is contained as Appendix A to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
MOVED by Orr, SECONDED by Frederick, that the Board of Education accept/approve the following items:
Accept 2022-2023 Risk Assessment – Corrective Action Plan
Accept the 2022-2023 Annual Risk Assessment Corrective Action Plan from Questar III, as submitted. (This plan is contained as Appendix B to these minutes).
Accept 2022-2023 Medicaid Audit – Corrective Action Plan
Accept the 2022-2023 Medicaid Audit Corrective Action Plan from Questar III, as submitted. (This plan is contained as Appendix C to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Resolution: Increasing Debt Services Reserve Fund
MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education approve the Resolution, dated May 19, 2023, regarding the decrease in undesignated fund balance (A909) by $2,571.82 and increase the Debt Service Reserve Fund (A884) by $2,571.82, as submitted. (This resolution is contained as Appendix D to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Resolution: Accept and Appropriate Gift and Donation from Girl Scout Troop #2244 of Scotia
MOVED by K. Talbot, SECONDED by Frederick, that the Board of Education approve the Resolution, dated May 19, 2023, regarding accepting and appropriating the Gift and Donation from Girl Scout Troop #2244 of Scotia in the amount of $4,500, intended specifically to purchase materials and supplies to construct a GAGA pit at Sacandaga Elementary School, as submitted. (This resolution is contained as Appendix E to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Resolution: Accept attached Donation List for various High School Award Scholarships
MOVED by K. Talbot, SECONDED by Orr, that the Board of Education accept the Resolution, dated May 18, 2023, regarding accepting and appropriating the Gifts and Donations listed on the attached be applied to various Senior High School Scholarship Awards, as submitted. (This resolution is contained as Appendix F to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Approve Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville Teachers’ Association
MOVED by K. Talbot, SECONDED by Frederick, that the Board of Education approve the Memorandum of Agreement between Scotia-Glenville Central School District and Scotia-Glenville Teacher’s Association regarding a stipend of $1,000 for Tracy Clark, a member of the SGTA, for the period of September 1, 2022 through June 30, 2023, in recognition of duties assumed for providing Medicaid supervision, as submitted. (This agreement is contained as Appendix G to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Approve the 2023-2024 Agreement By and Between Scotia-Glenville Central School District and OrthoNY for Athletic Training Services
MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education approve the Agreement between Scotia-Glenville Central School District and OrthoNY for Athletic Training Services for the 2023-2024 school year, as submitted. (This agreement is contained as Appendix H to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Approve Questar III 2023-2024 Inter-municipal Agreement for Internal Auditing Services
MOVED by Orr, SECONDED by Frederick, that the Board of Education approve the 2023-2024 Inter-municipal Agreement with Questar III for Internal Auditing Services, as submitted. (This agreement is contained as Appendix I to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Accept the 2022-2023 Annual Update of the Financial Risk Assessment Report for the Scotia-Glenville Central School District, submitted by Questar III
MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education accept the 2022-2023 Annual Update of the Financial Risk Assessment Report for the Scotia-Glenville Central School District from Questar III, as submitted. (This report is contained as Appendix J to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Accept the 2022-2023 Medicaid Compliance Audit for the Scotia-Glenville Central School District, submitted by Questar III
MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education accept the 2022-2023 Medicaid Compliance Audit for the Scotia-Glenville Central School District from Questar III, as submitted. (This report is contained as Appendix K to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
MOVED by Carbone, SECONDED by K. Talbot, that the Board of Education accept/approve the following items:
Communications
- Approve the request for an unpaid leave of absence for Kara Amann, First Grade Teacher (Glendaal Elementary), effective November 2, 2022 through June 30, 2023.
- Approve the request for an unpaid leave of absence for Tracy Ehlinger, First Grade Teacher (Glen-Worden Elementary), effective November 10, 2022 through June 30, 2023.
- Approve the request for an unpaid leave of absence for Cynthia Nicchi, LOTE Teacher (Middle School), effective December 15, 2022 through June 30, 2023.
- Approve the request for an unpaid leave of absence for Kerry Smith, English Teacher (Senior High School), effective April 29, 2023 through June 2, 2023.
- Accept the request for an unpaid leave of absence of Kathleen Stephenson, Reading Teacher (Glendaal Elementary), effective afternoon of May 1, 2023 through May 5, 2023.
- Accept the request for an unpaid leave of absence of John Jack Martin, Bus Driver (Transportation), effective June 1, 2023 through June 5, 2023, as submitted. (This letter is contained as Appendix L to these minutes).
- Approve the request for an unpaid leave of absence for Jillian Pigliavento, Kindergarten Teacher (Glendaal Elementary), effective June 16, 2023 through June 23, 2023.
- Accept the letter of resignation for retirement purposes of Leslie O’Keefe, Teaching Assistant (Senior High School), effective c.o.b. June 30, 2023, with appreciation for her service to the district, as submitted. (This letter is contained as Appendix M to these minutes).
- Accept the request for an unpaid leave of absence of Kara Amann, First Grade Teacher (Glendaal Elementary), effective September 1, 2023 through June 30, 2024, as submitted. (This request is contained as Appendix N to these minutes).
- Accept the verbal resignation of Yvonne Conway, Cleaner (Glendaal/Glen-Worden), effective c.o.b. May 5, 2023, with appreciation for her service to the district, as submitted.
Report of Superintendent
Staffing
1. Approve the probationary appointment of Kathryn Pellett as Business Teacher (Senior High School), effective September 1, 2023 through August 31, 2027, with the 2023-2024 salary to be at the annual rate of $58,027.00 (Step 8 +M + Credits). Pellett holds certification in Business and Marketing Education.
2. Approve the retro-active appointment of Andrew Morin as Special Education Substitute Teacher (Lincoln Elementary), effective May 3, 2023, with salary to be at the rate of $115.00 daily (first 10 days) and the rate of $123.00 (day 11-20), and then be appointed on the 21st day through June 23, 2023, with 2022-2023 salary to be at the rate of $45,068 (Step 1) for days worked.
3. Approve additional evaluation hours for Dana Cacchione as School Psychologist (Middle School), during the remainder of the 2022-2023 school year, capped at $3000.00 ($500 per re-evaluation, $1,000 per initial evaluation).
4. Approve the permanent appointment of Amanda Inman, Typist (Sacandaga Elementary), effective May 4, 2023 with no change in 2022-2023 salary.
5. Approve the 2023 Learning Leaps Summer School Staff List, as submitted. (This list is contained as Appendix O to these minutes).
6. Approve a stipend of $50.00 in addition to the College Board’s payment to the individuals on the attached list for SAT exam involvement administered on May 6, 2023, as submitted. (This list is contained as Appendix P to these minutes).
7. Approve a tutor rate stipend for the following individuals for their involvement in ordering, receiving, proctoring, and packaging the Advanced Placement Exams:
Mary Schmidt – $42.00 (1.5 hours) Gary Barden – $238.00 (8.5 hours)
8. Approve the change in hours for the following Transportation Department employees, with no change in hourly rate, effective May 22, 2023:
Martin Bailey from 5.25 hours/day to 7.00 hours/day
Gretchen Bonk from 4.35 hours/day to 5.50 hours/day
Theodore Cayer from 5.00 hours/day to 7.25 hours/day
Brian Freihofer from 5.75 hours/day to 6.25 hours/day
Jennessa Freihofer from 5.25 hours/day to 6.50 hours/day
Mike Grassia from 3.00 hours/day to 4.00 hours/day
Matt Dolen (temp) from 6.00 hours/day to 5.00 hours/day
9. Approve the change of resignation date of Karen Swain from June 23, 2023 to June 30, 2023.
10. Approve the attached list of additional substitutes for the 2022-2023 school year, as submitted. (This list is contained as Appendix Q to these minutes).
Routine Business
- Placement of Children with Disabilities
Accept the Placement of Children with Disabilities as recommended by the Committees on Preschool Special Education and Special Education in their report dated 05/22/2023.
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED - Budget Transfers – April 2023President Talbot noted receipt of the budget transfers. (These reports are contained as Appendix R to these minutes).
- Bid:
1) MOVED by K. Talbot, SECONDED by Carbone, that the Board of Education award the bid for Pupil Transportation for Sporting Events, Field Trips and Other Misc. Transportation needs for the 2023-2024 School Year to Durham School Services, in accordance with bid specifications and their low bid, as submitted. (This bid is contained as Appendix S to these minutes).
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
Other Business
President Talbot congratulated the District on a successful budget vote and thanked Ms. DeLong for her work on the vote.
Hearing/Privilege of the Floor
None
MOVED by K. Talbot, SECONDED by Frederick, that the meeting be adjourned.
Roll Call
Ayes: 5
Noes: 0
MOTION CARRIED
The meeting adjourned at 7:41 p.m.
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